SERVICED OFFICES

Terms & Conditions

1 Services provided under this agreement
a) In consideration of the payment by the Licensee of the Licence fee specified in paragraph 6 overleaf each month the Licensor provides the Licensee with access to and use of (furnished) office accommodation ("the accommodation") as specified overleaf in paragraph 5 and public areas such as reception kitchen sanitary facilities and photocopying areas during the normal opening hours of 0830 hrs and 1730 hrs from Monday to Friday and with the express permission of the Licensor outside these hours
b) The Licence Fee includes all rates and water rates (except where specifically agreed between Licensee and Licensor). In addition the Licence Fee includes all service charges relating to normal use of heating lighting cleaning and servicing of the Business Centre including common areas such as reception kitchen and sanitary facilities buildings insurance alarm waste disposal reception and video entrance system
c) The following services and facilities are made available for an additional service charge either directly or through third parties: Secretarial services photocopying messaging courier services facsimile travel arrangements office supplied translations meeting rooms food and beverage services mail handling voice mail and video conferencing subject in every case to availability
2 Duration and Termination of the Agreement
a) This Agreement is concluded for the duration specified in paragraph 8 overleaf (Unless terminated in writing by either party giving three months notice [two months if the original duration is three months or less] it will be automatically extended by further periods of three months until three months notice of termination is received to the end of an extension period)
b) Extraordinary termination of the Agreement and of the right of access to the Business Centre and Accommodation
The Licensor may terminate the Agreement or refuse an extension of the Agreement for just cause including breach of any part of this Agreement. Equally if the Licensee being a company enters into liquidation whether compulsory or voluntary (save for the purpose of reconstruction or amalgamation) or being an individual has a receiving order made against him or becomes bankrupt the Licensor will have the right to terminate all of the Licensee's rights under the Agreement or such other rights as the Licensor designates with or without notice to the Licensee and in addition to and not in lieu of other remedies available. Upon such action by the Licensor the Licensee will remain liable for all obligations which have previously accrued and will have to pay an indemnity equal to 3 months Licence Fee or the total facility fee of the unexpired term whichever is greater
c) Extension of stay beyond the normal period of the Agreement
Should the Licensee require the use of the Accommodation once his agreement period has terminated (and has not been renewed under the general provisions of this Agreement) it is at the Licensor's discretion to permit such an extension and it is subject to a surcharge on the Licence Fee
3 Payment of the Licence Fee and Service Charges
a) Licence Fee
The Licence Fee plus applicable VAT as listed in paragraph 6 overleaf is payable in advance on the first working day of each month
b) Service Charges
All service charges for additional services and facilities used plus applicable VAT are invoiced in arrears and are payable within seven days of receipt of invoice. The Licensor reserves the right to change the cost of any or all of the service charges at any time during the term of the Agreement by giving 30 days notice to the Licensee
c) Deposit
Prior to being given access to the Accommodation the Licensee will pay a deposit specified overleaf as security against all obligations entered into by the Licensee in this Agreement including any damage to the Licensee's Accommodation and furnishings and fittings therein. This deposit will be returned to the Licensee within 60 days of the Licensee vacating the premises subject to the deduction of any outstanding Licence Fee or service charges or other fees outstanding and the cost of returning the Accommodation to the condition it was found in at the commencement of the term, reasonable wear and tear excepted. The Licensor reserves the right to increase the deposit should the Licensee's outstanding facility fee and service charges exceed the deposit amount held or if the Licensee is repeatedly in arrears with payment of invoices
d) Penalties and late payment
The Licensor reserve the right to terminate the Agreement and ask the Licensee to vacate the Accommodation immediately if the Licence Fee is not paid or the service charges for the additional services are not paid by the end of the day they are due. Any invoiced amounts left outstanding after their due date will be subject to interest at the rate of 4% above the prevailing base rate
e) Payment of disputed invoiced items
Should part of an invoice issued by the Licensor be in dispute the Licensee will be obliged to pay by the deadlines mentioned above the part of the invoice which is not in dispute while the disputed amount is being settled between the Licensor and the Licensee without prejudice to paragraph 3d) above
4 The Licensee's Rights and Responsibilities
a) The Licensee will be entitled to carry on his business in the Accommodation specified in paragraph 5 overleaf. The Licensor reserves the right in its absolute discretion to request the Licensee to move to other Accommodation of similar size and equipment within the business centre.
b) During the term of this Agreement and subject to timely payment of the Licence Fee the Licensee is entitled to use the address of the business centre as his business address. Upon termination of the Agreement for whatever reason it is the Licensee's responsibility to notify all parties of the change of address. Subsequent mail sent to the address will be returned to sender.
c) The Licensee may only conduct business from the Accommodation in the name of the Licensee specified overleaf or such other business name as may be agreed in writing with the Licensor
d) Upon being given access to the Accommodation an inventory list will be drawn up in which the Licensee confirms receipt of keys or entry cards, the condition of the Accommodation and furniture and fittings at the start of the Agreement

e) The keys and entry cards remain the property of the Licensor and shall not be duplicated or transferred to third parties without the express permission of the Licensor. The loss of keys must be reported to the Licensor immediately. The cost of lost keys or cards as well as the cost of changing locks will be borne by the Licensee. Should the Licensee use the premises outside normal working hours he is responsible for locking all doors used
f) The Licensee may not alter the Accommodation allocated to him in any way or install any furniture equipment or telecommunication connections without the prior written consent of the Licensor. The granting of this consent is entirely at the discretion of the Licensor.
g) The Licensee will conduct his business in a way which does not interfere with the Licensor or any other Licensee of the business centre and will comply with all laws permits licensing laws taxes and any other requirements regulating the conduct of his business
h) The Licensee may not bring animals in the centre or play loud music or use amplification equipment
i) The Licensee may not mount name signs or any type of advertising boards visible from outside his immediate Accommodation. If a house director is available in the business centre, the Licensee will be included in this. Any costs incurred in doing so will be paid for by the Licensee
j) The Licensee may not use the Accommodation for any activities or actions which could be damaging to the Licensor or the building owner or which could lead to an increase in the insurance premium to be paid by the Licensor
k) The Licensee may not itself or by an connected company or person offer or procure the offer of any employment or hire of the employees of the Licensor. This applies to the entire duration of the Agreement and six months following its termination. If the Licensee contravenes this provision the Licensor will be entitled to compensation in the sum of the total annual remuneration of the employee(s) in question
l) The Licensee will remain solely responsible for the safety of its property and personnel and is responsible for arranging contents and third party liability insurance for his equipment and belongings and for his actions and the actions of his employees. The Licensee shall defend indemnify and hold the Licensor harmless from any and all claims liability or loss arising out of or incident to (i) any injury or death of persons occurring on or about the Accommodation (ii) the provision of or use by the Licensee of any facilities (including occupancy of the Accommodation) or services hereunder
m) The Licensee shall take such steps as are necessary to comply with its health and safety obligations and shall comply with such reasonable requirements of the Licensor in this regard or in the management of the business centre generally as are necessary from time to time
n) The Licensee will use the premises for general office purposes only and for no other purposes (ie retail or a service open to the general public) and will not use the premises to provide to others services provided by the Licensor
o) The Licensee shall vacate the Accommodation on the day of expiry of this Agreement leaving the Accommodation in the same condition as it was found save fair wear and tear. The Licensor does not accept responsibility for any belongings of the Licensee left in the Accommodation and has the right to dispose of such property
p) Joint and Several Liability
Should the Licensee be more than one person all parties to the Agreement are liable jointly and severally for all obligations arising from the Agreement
5 The Licensor's Rights and Responsibilities
a) The Licensor is responsible for
- general maintenance of the business centre and the Licensee's
Accommodation
- cleaning of the entire business centre
- adequate lighting during normal opening hours
- maintenance checks and renewals of equipment in the business
centre
b) The Licensor has the right to enter the Licensee's Accommodation upon giving reasonable notice to inspect them undertake repairs and maintenance work and to show the Accommodation to prospective Licensees
c) The Licensor will not be liable for any loss sustained as a result of the Licensor failing to provide any of the services as set out in this Agreement as a result of any mechanical breakdown strike delay or failure of any staff manager or caretaker to perform their duties unless acting with gross negligence and intent
d) If the Licensee cannot be given access to the Accommodation or services temporarily the Licensor's liability will be limited to forfeiting the Licence Fee chargeable for that period
e) If the Licensor is unable to deliver possession of any part of the Accommodation to be provided at the commencement of the term the Licensor will not be liable for any resulting damage nor will he have any liability except that the Licensee will not have to pay the Licence Fee for the period concerned and may withdraw from the Agreement
6 Other Provisions
a) This Agreement represents a contractual agreement between the Licensee and the Licensor for the provision of services by the Licensor to the Licensee. The Licensor and the Licensee acknowledge by their execution hereof that no tenancy or lease rights are created in favour of the Licensee
b) This Agreement is not assignable by the Licensee
c) All notices by the Licensee or the Licensor to the other must be in writing and delivered to an officer or authorised representative of the party concerned or sent by registered mail to the address shown overleaf
d) The invalidity or unenforceability of any provision herein will not affect or impair the validity of any other provision. No waiver of any default of the Licensee will be implied from any failure by the Licensor to take action with respect to such default
e) This Agreement supersedes any prior Agreement and embodies all the contractual stipulations between the License and the Licensor relative to its subject matter

VIRTUAL OFFICES

Terms & Conditions